7: Team roles and responsibilities

Chapter 7

Team roles and responsibilities

Carole Brennan and Marina Harris

Aim

The aim of this chapter is to describe the behaviour of individuals in terms of team roles and how the various dental team members interact with each other in the workplace.

Outcome

The chapter should lead to an understanding of the commonly identified roles that people play in teams and appreciate that some team roles complement each other better than others. Readers should also be able to analyse the balance of the team roles that exist in their own place of work.

Introduction

Research into the behaviour of individuals as part of a team indicates that people take on particular roles in teams, and that it is the balance of these roles which determines the success of the team.

The composition of a team, and the ways in which the team members complement each other, is critical to success.

What is a team role?

The term team role refers to behaving, contributing and interrelating with others in the workplace and related environments in a mutually beneficial way. For practical purposes, it is necessary to distinguish between an individual’s team role and their functional role. A person’s functional role is the specific functions they perform, but their team role may, for example, be leader, coordinator or implementer.

Individuals in a team with similar functional roles are likely to vary greatly in their team role. For example, the functional role of dental nurses working in the same dental practice will, in all probability, be exactly the same, but their team role may vary greatly to best meet the needs of the practice.

Factors in team role behaviour

The ways in which we come to behave as we do are complex and beyond the scope of this book. A simple schematic of factors influencing behaviour is reproduced in Fig 7-1.

QE36_Slater_fig074.jpg

Fig 7-1 Simple schematic of factors influencing team behaviour.

These factors can be enlarged upon:

personality: psychophysiological factors, such as extroversion or introversion, and high or low anxiety traits affecting behaviour

mental abilities: high-level thinking and mental agility, which can override negative personality traits to encourage favourable behaviours

current values and motivations: personal ways of seeing yourself

constraints: factors in the immediate environment which influence behaviour, for example feeling awkward and shy in the presence of senior members of the team

experience: the accumulation of experience in life, which tempers behaviour

capacity and willingness to learn: learning about roles of others and being able to appreciate variations in personality and, in turn, behaviours.

Simply put, individuals tend to adopt a stable pattern of association with other members of their team. This is based on personality, which is modified by the thought process, and then further modified by personal values, governed by perceived constraints, influenced by experience and added to by sophisticated learning.

Types of team role

The types of behaviour that people engage in are infinite, but the range of behaviours that make an effective contribution to a team’s performance can be narrowed down to nine team roles (Table 7-1). These roles all have their strengths and weaknesses.

Table 7-1 Types of team role and allowable weaknesses
Role Strengths Allowable weaknesses
Plant Creative, imaginative and unorthodox; solves difficult problems Ignores details; too preoccupied to communicate effectively
Resource investigator Extrovert, enthusiastic, communicative; explores opportunities and develops contacts Overoptimistic; loses interest once initial enthusiasm has passed
Coordinator Mature, confident, a good chairperson; clarifies goals, promotes decision making and delegates effectively Can be seen as wily and manipulative
Shaper Challenging, dynamic, thrives on pressure; has the drive and courage to overcome obstacles Can provoke others, possibly hurting their feelings
Monitor evaluator Sober, strategic and discerning; sees all options and tends to judge accurately Lacks drive and ability to inspire others; may be overly critical
Team worker Cooperative, mild, perceptive and diplomatic; listens, builds, avoids friction and has a calming influence Indecisive in difficult situations; can be easily influenced
Implementer Disciplined, reliable, conservative and efficient; turns ideas into practical actions Somewhat inflexible, slow to respond to new possibilities
Completer Painstaking, conscientious and anxious; searches out errors and omissions but delivers on time Inclined to worry unduly; reluctant to delegate and tends to be overly concerned with detail
Specialist Single minded, self-starting, and dedicated; provides knowledge and special skills Contributes on a narrow front; dwells on technicalities, overlooking the ‘big picture’

Strengths and weaknesses

The more prominent the strengths of an individual, the more conspicuous the weaknesses can be. That is why powerful individuals may be as renowned for their quirks as for their talents. Allowable weaknesses are those weaknesses that emphasise strengths.

Do weaknesses matter? If the weaknesses are the price to be paid for important strengths, and other members of the team can compensate for the individual’s weakness, then it may be a small price to pay.

Allowable weaknesses should generally be accepted and not corrected, because such correction could undermine the strengths of the individual. There is, however, a fine line between allowable weaknesses and unacceptable behaviour. These differences are outlined in Table 7-2.

Table 7-2 Team roles and allowable and unacceptable weaknesses
Team role Allowable weakness Unacceptable weakness
Plant Preoccupation with ideas and neglect of practical matters Strong ‘ownership’ of idea when cooperation with others would yield better results
Resource investigator Loss of enthus/>

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Jan 4, 2015 | Posted by in General Dentistry | Comments Off on 7: Team roles and responsibilities
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